Meet clearly. Share easily. Start on time. Meeting room AV design, installation and support across Sydney and NSW, with one team for AV, electrical and communications.
Project experience · Parramatta
At British American Tobacco Australia, the workplace AV project brought together a ten-seat dual-display meeting room, a compact six-seat room and two adjoining training rooms.
Logitech conferencing provided a familiar meeting-room workflow, while Q-SYS coordinated the training spaces in independent and combined modes. The project shows why a workplace standard needs room-specific engineering.
View the BAT Australia case study →
A complete room, designed together
A camera and screen are only part of the experience. People need to hear clearly, see participants and content, connect without confusion and get help when something goes wrong.
Microphones, loudspeakers and acoustic echo cancellation selected for the seating layout and room acoustics.
Camera views and readable displays planned for people in the room and participants joining remotely.
Conferencing, presentation and controls arranged around what staff and visitors actually need to do.
Explore the room types
Browse five room formats. Seat counts are indicative; room depth, furniture, acoustics and platform requirements determine the final design. The huddle, small-room, training and combined-room images illustrate typical layouts. The larger-room image shows a completed BAT Australia meeting room.
Choose your room format and meeting workflow for an initial planning suggestion.
Planning guidance only. We confirm system compatibility, coverage and infrastructure before recommending equipment.
Request a room assessment →Your room format, meeting workflow and planning suggestion will be included in the enquiry form.
Choose the workflow first
Start with your organisation’s meeting platform, visitor requirements and IT policies. Then select compatible equipment, controllers, connections and licences around that workflow.
| Approach | How meetings run | What to confirm |
|---|---|---|
| Microsoft Teams Rooms | A dedicated room system joins scheduled Teams meetings through a room controller. | Room account and licence, certified hardware, client IT setup, guest meeting access and content sharing. Compare video conferencing platforms ↗ Explore Teams Rooms → |
| Zoom Rooms | A dedicated room system provides a Zoom-based meeting and presentation workflow. | Zoom Rooms licensing, compatible devices, calendar integration, management and guest-platform requirements. |
| BYOD conferencing | The user’s laptop runs the meeting and connects to the room’s camera, audio and display. | Laptop compatibility, USB and display connections, charging, cable reach and guest instructions. |
| Dedicated system with BYOD option | Staff use the room platform; a supported laptop connection provides an alternative workflow. | Supported switching or USB extension, how users change modes and which room devices are available in each mode. |
Joining a guest meeting, sharing a laptop screen and using the room’s camera and audio from a laptop are different functions. We confirm each required workflow during design. Read our Teams Rooms versus BYOD guide for a deeper comparison.
Meeting room AV system design
Screen size, mounting height, viewing distance and single or dual displays chosen around participants and the detail they need to read.
Voice pickup, loudspeaker coverage and echo cancellation assessed together. Glass, hard surfaces and background noise influence the design.
Camera placement and coverage planned for the seating arrangement, with presenter or additional views where the workflow requires them.
USB-C, HDMI or wireless sharing specified around staff and visitors. Cable lengths, device compatibility and user instructions are agreed.
Room operation can coordinate conferencing, source selection, volume and displays. Booking panels and room-combine control are scoped where needed.
Mounting, cable pathways, power and network outlets coordinated early. Network access, security policies and platform accounts are agreed with client IT.
Modern meeting room technology
A polished product demonstration is a starting point. The better question is what remote participants will hear and see when your team uses the room.
Group framing, active-speaker views and individual participant views can make hybrid conversations easier to follow. Availability varies by device, firmware and meeting platform. Test people at the end of the table, overlapping discussion and movement before choosing a camera mode.
Explore camera options →Meeting transcripts and recaps depend on usable speech capture. Microphone coverage, background noise and reverberation deserve attention before AI features. Acoustic echo cancellation manages conferencing echo; a reflective room may also need acoustic treatment.
Read the room-design guide →Automatic framing and identifying a person by name are different capabilities. Where voice or face recognition is required, confirm supported hardware, licensing, tenant policies and user enrolment with IT. Agree the organisation’s privacy settings and transcription workflow before deployment.
Explore Teams room planning →Planning references: Microsoft room planning, Teams people recognition and Logitech camera framing. Feature support is checked for the proposed system.
Your meeting room AV hub
Use these guides for platform-specific equipment, executive boardroom design, presentation and ongoing service.
Design · Install · Support
Masters Voice Technology combines AV, electrical and communications capability across Sydney and NSW. We define the room’s behaviour before installation and commission the agreed workflows before handover.
01 · Assess & design
Review layouts, existing equipment, acoustics, platform needs and budget. Define inclusions, retained equipment, licensing and client responsibilities.
02 · Install & commission
Install and configure the agreed system. Check remote speech, camera views, content sharing, guest connections and each operating mode.
03 · Train & support
Provide operating guidance, documentation and staff training. Agree maintenance, service contacts and response targets for ongoing support.
Planning a refurbishment? We can assess which displays, mounts, cabling and other equipment remain suitable. For a wider office fit-out, explore our commercial AV installation services. For an operating room estate, explore AV support and maintenance.
Agree the acceptance checks in the project scope and run them with a remote participant, using your normal meeting accounts and representative laptops.
Bring these details to the first room assessment so the proposal can cover the complete installation:
For several rooms or sites, use our meeting-room standardisation guide to define repeatable room profiles and acceptance checks.
Allow for equipment, mounting, cabling, programming, commissioning and training, alongside any network work, platform licences and service agreement. An itemised scope makes it easier to compare proposals and stage upgrades across multiple rooms. Read our meeting room AV cost guide for budget-planning detail.
Customer voices · Google reviews
A Google reviewer’s perspective on working with Masters Voice Technology across multiple projects.
“I was involved with Masters Voice Tech in a couple of projects. Their efficiency ,precision and power of delivery is second to none.”
Excerpts from Google reviews. Original wording retained. Read the complete reviews and current ratings on Google.
Meeting room AV FAQs
Meeting room AV brings together displays, cameras, microphones, loudspeakers, presentation connections and controls so people in the room and online can meet and share content. A complete installation also considers acoustics, power, data, platform configuration and ongoing support.
Cost depends on room size and acoustics, conferencing platform, display count, microphone and camera coverage, cabling access, controls and support requirements. A compact room with a suitable video bar has a different scope from a boardroom with ceiling audio or divisible-room control. Send photos, a floor plan and your budget for an itemised proposal.
Choose around the meetings your organisation hosts and how visitors use the room. A dedicated room system supports a calendar-led workflow on the chosen platform. BYOD uses a laptop to run the meeting with compatible room camera, audio and display connections. Guest-platform joining, content sharing and laptop takeover are separate capabilities that must be confirmed for the proposed system.
We assess room dimensions, seating, viewing distance, acoustics, camera sightlines and meeting workflows. Participant count is a starting point rather than a product-sizing rule. Deep rooms, glass surfaces and movable furniture can change the design even when two rooms have the same number of seats.
Yes, where the equipment is suitable and supportable. We review resolution, inputs, mounting, cabling, operating condition and compatibility before confirming what can be retained. The proposal identifies retained equipment and any limitations.
Yes. We can define room types, common user workflows, equipment standards and commissioning checks for repeatable deployment. Room-specific changes may still be needed for geometry, acoustics and infrastructure.
Masters Voice Technology combines AV integration with electrical and communications capability. The agreed scope can include display power, data outlets, AV cabling, mounting and cable management, coordinated with the client’s IT team and building requirements.
Support can include help desk assistance, remote diagnostics where supported, preventative maintenance, onsite service and lifecycle planning through TechFlow360. Monitoring capability, service hours, response targets, subscriptions and client IT responsibilities are defined in the support agreement.
Send the site location, room dimensions, seat count, photographs or floor plans, preferred meeting platforms, existing equipment, presentation needs, budget and timeframe. Include any security or network restrictions so they can be considered before equipment is selected.
No. Camera framing, individual video views, transcription and people recognition are separate features with different device, platform, licensing and policy requirements. Clear speech capture and suitable camera sightlines still matter. We confirm the requested functions for the proposed system and test them in the room with client IT.
A video bar can provide conferencing echo cancellation and noise processing, but it does not change the room’s physical acoustics. Glass, hard walls and reflective surfaces can still reduce speech clarity. Assess microphone placement, background noise and reverberation together; acoustic treatment may be needed alongside AV equipment.
Start with your room
Tell us where the room is, who uses it and what needs to work better. Share a floor plan or photographs, your preferred platforms, budget and timeframe so we can shape the next step.
