Start with the building records
Provide the emergency-light register, previous logbook, available drawings and relevant fire safety schedule. Confirm the building contact, access arrangements and any changes to room use or exit routes that need assessment.
Make every fitting traceable
Use a consistent asset reference and location description so a failed light can be found again. Record the test outcome, observed fault, action required and whether the fitting was accessible. Keep completed repairs and follow-up test results linked to the original defect.
Plan repairs and retesting
Agree how failed fittings or batteries will be assessed, quoted and approved. Include access equipment and any operational restrictions in the work scope. Completion records should show what was repaired or replaced and the verification performed.
Separate servicing from certification
Routine maintenance records support building management, but are distinct from assessment and endorsement for an annual fire safety statement. Confirm the required practitioner arrangements with the building owner. See NSW fire safety practitioner guidance.
What an emergency-light register should capture
A useful register connects each fitting to its location and service history. The example below outlines fields to agree for the job; it is not a completed inspection record or a certificate.
Keep inaccessible fittings visible in the register rather than treating them as completed tests.
Read the emergency and exit-light maintenance guide →
Arrange emergency and exit-light testing
Provide the number of buildings, estimated fitting count, existing logbook, known failures and preferred access window. Include available drawings and the building contact.
Need an ongoing service agreement or support across multiple sites? See our commercial electrical maintenance programme for response arrangements and portfolio coordination.
