Establish a usable asset baseline
Start with site and building names, board identifiers, equipment locations and the most recent inspection records. Flag missing records and inaccessible assets so the first visit can resolve information gaps as well as complete agreed maintenance.
Set a schedule for each asset group
RCDs, emergency lights, portable equipment and switchboards have different inspection needs. Establish intervals against applicable requirements, manufacturer guidance, use and site conditions. One annual visit is not a substitute for an asset-specific schedule.
Review what keeps failing
Use the maintenance record to identify repeated faults, outstanding quotes and assets approaching replacement. Consider operational impact, repair history and parts availability when planning future work. An unresolved defect should remain visible between scheduled visits.
Plan operating and replacement budgets
Separate recurring inspection costs from corrective work and proposed replacements. Group approved work around available shutdowns and access windows. Use our electrical maintenance checklist to prepare the initial scope.
From an asset register to a workable programme
An asset-based plan makes the next action clear for each group of equipment. This illustrative planning structure shows how to organise the brief without assuming a universal testing interval.
For example, an asset with incomplete history starts with a records check and an agreed assessment. Any subsequent action stays linked to that asset until it is resolved.
Use the electrical maintenance planning checklist →
Build your preventative maintenance brief
Share the asset register you have, recent reports, recurring faults, operating hours and known access restrictions. Identify missing information so the initial scope can include a baseline review.
Need an ongoing service agreement or support across multiple sites? See our commercial electrical maintenance programme for response arrangements and portfolio coordination.
